In Zimba District, the implementation of the electronic Logistics Management Information System (eLMIS) has improved data accuracy, leading to transformative changes in health facilities’ operations and overall health outcomes. Brian Litungi Mukatimui, Pharmacy Technologist at Zimba District Health Office, shares insights on the system’s effectiveness.
“I learned how to use the eLMIS system through on-the-job training (OJT), followed by a comprehensive laboratory and pharmacy logistics training,” Mukatimui recalls. “This initial training focused on reporting across various program areas using stock control cards and the report for essential medicines and medical supplies (REMMs). It provided a solid foundation for ensuring data accuracy.” Subsequent superusers training by the Ministry of Health and USAID Electronic Supply Chain Management Information (eSCMIS) System project further deepened his skills. “We explored the system in-depth, which equipped me with the skills to provide Technical Supervisory Support (TSS) to other facilities and resolve issues efficiently, ensuring the accuracy of the data entered into the system.”
Brian Litungi Mukatimui, Pharmacy Technologist, Zimba District Health Office
The shift from paper-based systems to eLMIS has streamlined operations, leading to faster and more cost-effective issue resolution. “Most of the issues that facilities were facing are now being resolved quickly by us, thanks to the knowledge we acquired,” Mukatimui notes. “Except for the few facilities that still use the paper-based system, we don’t have to sift through numerous pages to check report accuracy and enter data. With eLMIS, we can quickly review digital reports and approve them. It’s quick and time-saving.”
The improvement in data accuracy is one significant advantage of eLMIS. “As someone who approves reports through CE, I’ve observed that data from facilities using eLMIS is more accurate than that from those still using paper-based systems,” Mukatimui explains. “There’s no guesswork with eLMIS, which reduces the time needed to review reports and the likelihood of errors, leading to more reliable data.”
This accuracy is crucial for ensuring the timely and adequate supply of medicines and medical supplies. “The consumption data in the system serves as a feedback mechanism between us and ZAMMSA, communicating our needs effectively,” Mukatimui says. “Accurate data ensures we receive the commodities our clients need. Incorrect consumption data could result in receiving less stock than required, potentially interrupting treatment for some clients.”
Moreover, eLMIS facilitates proactive planning. “The system shows which stock is most dispensed during specific seasons,” Mukatimui elaborates. “For example, during the cold season, we dispense more flu and cold medicines, so we can plan and adjust our requests accordingly.” This foresight has also led to improved order fill rates, ensuring that health facilities are better equipped to meet client needs.
Ultimately, the implementation of eLMIS in Zimba District has had a profound impact on health outcomes by enhancing data accuracy and operational efficiency. The system’s ability to provide real-time, accurate data ensures that health facilities can plan effectively and respond promptly to patient needs, ultimately leading to better health outcomes for the community.